How to Export and Import Outlook 2013 Account Settings

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12 Responses

  1. James Bob says:

    Just wanted to say a big thanks! this worked perfectly for me (migrating outlook 2013 to outlook 2013 on new computer). I can’t believe there isn’t a standard MS tool to do this automatically.

  2. Piotr says:

    Unbelievable, thank you!!

  3. Phil says:

    Does your export solution also save any custom signatures I setup?

  4. Zubair Alexander says:

    Hi Phil, I don’t recall if the signatures were saved or not when I imported my profile back in August 2013. By best guess is that the signatures won’t be saved because the profile folder in the registry only saves the POP3 configuration. However, you can import the signatures by copying them from the APPDATA folder, which is a hidden folder but you can use the following in Start, Run box on Windows 7/8/XP to quickly access it: %APPDATA%\Microsoft\Signatures. I am updating my article to reflect this information.

  5. AJ Mesalic says:

    Wow wow wow! I too have looked for a solution like this for a few years now. The articles I found all said “sorry, you can’t do that”. This is the first to provide the help I wanted. Thank you very much. I appreciate your persistence and then sharing what you learned.

  6. Fabio says:

    Grazie Grazie, you save me a lot of time.

    Best regards.

  7. Rune Meier says:

    Thanks for a good advice. Sadly enough, it seems it is not possible to use this routine when moving from Windows 7 to Windows 8. Any hints are welcome!

  8. Zubair Alexander says:

    Rune, the registry entry and the ability to import/export settings has to do with Outlook version, not the operating system version. Moving from Windows 7 to Windows 8 won’t make any difference. As long as you are able to export the settings on one computer you can import it on another.

  9. Dann says:

    What if the account is on an Exchange server? There is no account-named key under the Profiles key in this case … what then?

  10. Zubair Alexander says:

    Hi Dann, the Outlook settings that I discussed in this article are related to the POP3 and IMAP accounts in Outlook (discussed in second paragraph). If the account is on the Exchange server then the account configuration is stored on the server. When you want to add a new profile to Outlook, you simply provide the user’s name, email address and the password and Outlook takes care of the configuration for you. There is nothing else for the user to know or remember. If you are interested in backing up Outlook’s rules, PAB, Send/Receive settings, etc. you can try a third-party software. You can also backup registry settings related to Outlook but it all depends on what exactly you want to backup and restore.

  11. Tejas Shah says:

    Hi Zubair,

    Nice blog. I have to transfer my data from my old computer to new computer. All applications and OS is same on new computer. Please let me know what exactly I have to backup (Give me full list like .pst, Signature, profile, address book, rules etc.). So I can backup and take care of my settings and data.

    And how to backup and restore that all???

    Please this is humble request to reply as I am in a trouble that my PC hangup often and I think I will have no time to make backup.

  12. Helmer Palmgren says:

    Thanks a lot! It work to export the registry file and install it on the new computer and there were my accounts!

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